I’ve written up the minutes of a residents’ action committee for 20 years. One particular resident was discussed at a recent meeting, and although I haven’t mentioned him by name in my notes he is easily identifiable. It’s been suggested that I get clearance before the notes are circulated, since the resident could sue for libel. Is there any way of doing this?
Reports of public meetings (even where admission is restricted) can attract what’s known as “privilege”, which means that the writer is protected from proceedings for defamation. As long as your committee meetings are held “for a lawful purpose and for the furtherance or discussion of a matter of public concern” they will probably qualify under the Defamation Act. Your reports must be fair and accurate however. You should perhaps obtain more specific advice on the status of your meetings.